Publishing
Publishing a technical report
Definition
The definition of the technical report may vary from one institution to another. Here is the one chosen by the Polytechnique Montréal Library:
The technical report is a specialized, clear and structured written presentation which presents observations, data and facts collected during an experiment, a scientific investigation or a technical project.
Of variable length and flexible form, this document is aimed at a specialized readership generally coming from industrial, academic and government circles.
Considered gray literature, the technical report is generally not published by a commercial publisher and is not subject to peer review. It is often published informally by the organization that commissioned the report and / or the organization to which the author is affiliated.
Publication
The Library has been publishing technical reports in electronic format only since 2004. These reports are made available through PolyPublie, Polytechnique Montréal's instutitionnal repository.
Authors are asked to provide a brief abstract of their report to make retrieval easier.
Publication delays vary from one to eight weeks after all report components are received.
You can retrieve all reports from Sofia, the discovery tool of Québec's academic libraries, whether they are published in electronic or paper format, by author, title, collection (i.e., EPM-RT), and subject. See the guide Resources by Document Type - Technical Reports for more details.
The Library takes care of the legal deposit of all reports with Library and Archives Canada.
The Library refers any reproduction requests received from readers to the authors of the reports in question.
The Library takes care of archiving the electronic copies of reports.
Reports previously published on paper have been digitized and uploaded to PolyPublie for preservation. These reports are only accessible to Polytechnique Montréal until we obtain permission from the authors to disseminate their reports to the entire community. If you are the author of reports with restricted access in PolyPublie and would like to open them to everyone, contact us.
Steps for publishing a technical report
For full details, see the Technical Report Submission Guide (PDF - In French only)
The steps in brief:
- Contact acquisitions@polymtl.ca to obtain a report number;
- Send the signed forms (see below) as well as the text of the report and any other files to this same address;
- The Library publishes the report and takes care of the legal deposit with our national libraries;
- The Library then submits your report to PolyPublie for its distribution and conservation.
Forms
Forms and sample pages
- BIBLIO-RT1 form, Authorization to publish and disseminate a technical report (pdf format, in French only)
- BIBLIO-RT2 form, List of files or documents of technical reports submitted for publication (pdf format, in French only)
- Title page sample (Word format, in French only)
- Copyright page sample (Word format, in French only)
Sofia Discovery tool (Books)
Did you know that the library collection also includes recent print editions of books? You can access our entire print and electronic book collection from Sofia, our discovery tool.
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